Using Todoist to do GTD or TRO (Total, Relaxed Organization)
  • Total, Relaxed Organization (TRO) is like GTD but more effective and easier to use. Here is how to create a TRO workflow with Todoist, a browser-based task management system with mobile apps.

    Overall:
    Todoist is a flexible browser-based application with iPad, iPhone, Android, Mac OS, and Windows desktop versions that syncs with each other. You can create a decent personal TRO system with Todoist.

    Pros:
    1. Supports saved filters needed for different TRO views.
    2. Supports synchronization between different Todoist versions.

    Cons:
    1. TRO implementation requires an active premium subscription (29 USD/year)

    How to Set up TRO with Todoist:
    Train using TRO with Todoist by following these guidelines:

    1. In the TRO Online Training System, select Other task manager to see detailed instructions and options for any task manager. (As you work through the training, you will choose the specific methods we're about the explain here.)

    2. Remember these simple steps when:
    • Labelling tasks:
      • Add/remove Labels by clicking ... opposite the task name, then "Edit task"
      • Click "@" to add or remove Label/s
    • Removing a previously assigned date:
      • Highlight the date, then press "delete"

    • Click Save when all desired changes have been made.


    3. Remember (or print) this list of jargon terms, which will help you use Todoist with TRO:

    Unprocessed List = a custom filter named "Unprocessed List"
    Hotlist = a custom filter named "Hotlist"
    Context View : click "Labels" (left pane, then the corresponding label name)
    Do Today = "Today" menu (left pane)
    Hard Date = Due Date
    Soft Dates = Labels named "This Week", "Next Week", "This Month", and "Next Month"
    Major and Minor Contexts = Labels

    • Setup your Unprocessed List: (Todoist currently don't support a no context view)
      • Click "Filters"
      • Click "+ Add Filter"
      • Populate "Filter Name" with "Unprocessed List"
      • Populate "Filter query" with !@(Major Context name), using "&" to separate each Major context syntax (ex: !@@Work & !@@Church)
      • Click "Add Filter"
    • Setup your Hotlist:
      • Click "Filters"
      • Click "+ Add Filter"
      • Populate "Filter Name" with "Hotlist"
      • Populate "Filter query" with "overdue, 7 days" (without quotation marks)
      • Click "Add Filter"
    • Setup your Soft Dates:
      • Click "Labels" (left pane)
      • Click "+ Add Label"
      • Populate field provided with "This Week"
      • Click "Save" or press "Enter"
      • Click "Labels" (left pane)
      • Click "+ Add Label"
      • Populate field provided with "Next Week"
      • Click "Save" or press "Enter"
      • Click "Labels" (left pane)
      • Click "+ Add Label"
      • Populate field provided with "This Month"
      • Click "Save" or press "Enter"
      • Click "Labels" (left pane)
      • Click "+ Add Label"
      • Populate field provided with "Next Month"
      • Click "Save" or press "Enter"
      • Click "Labels" (left pane)
      • Click "+ Add Label"
      • Populate field provided with "Someday/Maybe"
      • Click "Save" or press "Enter"

    4. View https://todoist.com/help and the link contents to become familiar with using Todoist.

    Summary of this Setup:
    1. Soft Dates are Labels named: This Week, Next Week, This Month, Next Month
    2. Labels are your Context Views.
    3. Hard Date is the Due Date
    4. Hotlist is a Saved Filter named Hotlist.
    5. Unprocessed List is a Saved Filter named Unprocessed List.
    6. Do Today List is the "Today" menu.
    7. During a Daily Review, Check Hotlist, then check This Week. Move task to DO TODAY soft date if doing today.
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